Big Brothers Big Sisters Independence

Position: Program Leadership Assistant

Location: Philadelphia, PA

AGENCY OVERVIEW & JOB DESCRIPTION:

JOIN A FORWARD-THINKING AGENCY THAT SEEKS TO ENSURE THAT ALL YOUTH ACHIEVE THEIR FULL POTENTIAL.  Big Brothers Big Sisters Independence (BBBSI) is the largest BBBS agency in the state and fourth largest in the nation. Our mission is to create and support one-to-one mentoring relationships that ignite the power and promise of youth, while working collaboratively to strengthen the quality of the mentoring field and close the mentoring gap.

BBBSI seeks a Program Leadership Assistant to assist Program Leadership with various tasks on a temporary basis, with the potential to convert to a full-time position if position is approved.  This position will report to the VP, Program and support both the Directors of School-based and Community-based Mentoring, dividing their time evenly assisting the two teams.  The position will be full time based in our Center City office location and does not require a car.

JOB RESPONSIBILITIES

Match Activity support

1. Support planning and execution of activities held for mentoring matches which can include creating email invitations, distributing invitations, distributing tickets by computer or mail, and ensuring donors and partners are thanked after the event by collecting notes from mentoring matches
2. Coordinate with partners and/or vendors to assist in planning and execution of match activities
3. Monitor and update RSVP lists, confirm attendance the week of the event notifying wait-list matches if they are able to attend, and communicate to partners regarding attendance

Program support

1. Process paperwork for volunteers and/or youth in accordance with enrollment processes in order to facilitate school-based mentoring matches and programs
2. Assist in coverage of programs by communicating and tracking logistics and preparing activities including utilizing existing resources and copying resources to distribute to matches
3. Coordinate logistics for bus services for School-based programs

Administrative support

1. Assist with administrative tasks for community and school based mentoring teams to include computer work, mailing or copying
2. Scan documents and background checks to assist in enrolling volunteers
3. Update Salesforce database with grant information for matches
4. Assist with ongoing projects as assigned by program leadership

Academic: High school diploma required; Associates degree preferred

Professional: 2-4 years administrative or coordinator experience.  Must be a self-starter, independent worker who can complete tasks in a timely manner and juggle multiple projects.  Must possess professional written and verbal communication skills. Must have proficient knowledge of Microsoft Office software packages and possess the ability to effectively utilize BBBSI’s internal database systems for tracking and recording information.

Skills: Must be flexible to accommodate job responsibilities.

Personal Attributes: Must possess: ability to prioritize and monitor work to ensure objectives and deadlines are met, flexibility, attention to detail, willingness to work with diverse populations and a high level of organization. Our best employees 1) set the bar high 2) are intentional and thoughtful about their choices 3) collaborate as a means to community solutions 4) are positive, can-do, and solution-oriented 5) embrace diversity, equity, and inclusion, and 6) are accountable and get it done.

APPLICATION INSTRUCTIONS

Cover letters and resumes can be submitted online at: http://bbbsi.gatherdocs.com/.

WHO SHOULD APPLY  

At BBBSI, we serve more than 3,100 children annually in Chester, Delaware, Montgomery and Philadelphia Counties in Pennsylvania, and Burlington, Camden and Gloucester Counties in New Jersey. Our aspiration is to develop an organization that reflects our constituent base. BBBSI promotes a culture of inclusion and seeks talented staff from diverse backgrounds.

BBBSI is an equal opportunity employer and does not discriminate on the basis of race, color, sex, sexual orientation, gender identity, religion, national or ethnic origin, age, disability, veteran status, first and second-generation immigrants, and people from low-income families, or any legally protected factor

This job is open at the following location:

$27,000-$29,000/year